Updated
SRV-CS-KM
Running companies
Annual support for a foreigncompany under one control
We set up the support of a new company from day one or take an existing one on. We look after the address, the renewal, the corporate registers, the compulsory filings, the registrar’s requests and an agreed calendar for the company.
- One agreed calendar of obligations
- One contact answerable for the company
- The scope of the annual package is fixed before the work starts
- / Two scenarios
Support can be set up at registration or handed to us later
The way in differs: for a new company the duties are only beginning, while for an existing one they have to be checked first.
The company is only being formed
We settle the compulsory annual minimum in advance, allocate the responsibilities and fix the calendar. Once registered, the company goes straight onto support.
- The registered address
- The agent or company secretary
- The compulsory registers
- The renewal of the registration
- The reporting, where it is part of the package chosen
- Banking and corporate updates
- A contact answerable for the company
The company is already working
We check the current standing, the documents, the renewals, the registers and the reporting. After the review we take the file over from the previous provider and draw up a new calendar of obligations.
- A check on the company’s standing in the register
- Obtaining the documents
- Reconciling the registers
- The actions that were missed
- A change of address or agent, if needed
- Adopting the calendar
01 / After registration
A company keeps needing to be run every year
Even with few operations a company may still carry registration, corporate, tax and banking duties. What they are depends on the jurisdiction, the activity and the structure of the company.
The address and official correspondence
The registered office receives the letters of the registrar, the agent and the tax authority. A missed notice is a missed deadline, and the owner is the last to hear of it.
Renewing the registration, the agent and the licences
The company itself, the agreement with the agent or company secretary and particular permissions are each renewed on their own dates. The dates rarely coincide.
Corporate registers and changes
The registers of directors and members, the details of beneficial owners, the resolutions of the company’s organs. Some changes have to be notified to the registrar within a set period.
Compulsory reporting
The annual filing with the registrar, the accounting and tax reporting and in some cases an audit. Whether they are compulsory and in what form is settled by the jurisdiction and the company’s regime.
Requests from the bank and the registrar
Periodic data refreshes, evidence of activity, corporate documents for a particular recipient. The deadline is set by whoever is asking.
Evidence of current standing
Certificates of good standing and register extracts are asked for by banks, counterparties and notaries. They are issued only to companies with no outstanding debts or arrears.
02 / Situations
When annual support genuinely takes the load off the owner
Six situations that usually start the conversation about support.
The company has just been registered
The duties, the deadlines and the people answerable have to be settled from the first year — before the first date falls.
The previous provider has stopped answering
The documents have to be recovered, the company’s standing checked and the company taken on with a new calendar.
The owner has several companies
One calendar and a clear picture of each structure are needed, not correspondence with different contractors in every country.
The bank keeps asking for confirmations
The registers, certificates and corporate documents have to be kept current so that a request is closed without payments stopping.
The owner does not want to run the administration
The company works, but the deadlines, the letters and the compulsory actions have to be watched by a specialist who answers for them.
The company has had a notice or a fine
First a review and the clearing of the missed duties are needed, then regular support to the calendar.
- / The result
What you receive over the year
The service is measured not by the number of letters but by what the owner of the company ends up with.
The company calendar
An agreed list of obligations, deadlines and the people answerable — for your jurisdiction and structure, not one shared by every country.
A view of the standing
Clear information on the renewal, the registers, the reporting and the open questions — with no need to ask “where are we with the company”.
Handling the correspondence
Receiving, recording and passing on official notices in the agreed way: what arrived, from whom and what has to be done with it.
Corporate data kept current
Watching changes of directors, members, the address and the other applicable details — with notice to the registrar where it is required.
Preparation for requests
Documents and information for the bank, the registrar or another agreed recipient — in the form that recipient accepts.
A report at the end of the period
What was done, what was renewed and what actions are expected next — in one form, the same for every company on support.
What the report covers depends on the package agreed: anything outside the support does not appear in it.
- / The material
A short list of the corporate, registration, accounting and banking actions worth checking once a company is registered. The particular requirements depend on the jurisdiction and the activity.
- The renewal of the company
- The address and the agent
- The corporate registers
- The resolutions of members and directors
- The accounting and tax reporting
- Banking updates
- Confirming certificates
- How long documents have to be kept
- The changes the registrar and the bank have to be told about
Where to send the list
03 / The scope of work
What running the company covers
The work is divided by direction. The exact scope for your company is fixed in the agreement before the support starts.
Corporate administration
Keeping the registers current, preparing the regular resolutions of members and directors, recording changes, keeping the company’s corporate archive.
Registration support
The registered address and the agent or company secretary — where they are part of the package chosen. The renewal of the company and the jurisdiction’s compulsory registration steps.
Control of the obligations
Keeping the calendar, notices as a deadline approaches, checking performance and coordinating outside specialists — the accountant, the auditor, the local agent.
Banking and inspection requests
Preparing corporate documents, refreshing data, coordinating the answers to the bank and the registrar within the agreed service.
Reporting
Bookkeeping, tax reporting, the audit, the annual return and the other filings. The basic package covers control of the deadlines and coordination; the bookkeeping, the reporting and the audit themselves are added as a separate service.
The registered address, the company secretary and the accounting also exist as separate services: if only one element is needed, the full package will not be.
04 / The limits of the package
Which work is quoted separately
The annual package covers the recurring duties. One-off and project work is quoted separately — so that the price of the support does not move during the year.
Putting things right and closing down
- Clearing fines and arrears
- Restoring the company’s standing in the register
- Finding and restoring missing documents
- Winding up the company
- Court and contested matters
Bookkeeping, reporting and tax
- Bookkeeping
- Preparing and filing the tax reporting
- Reconstructing missed reporting
- The audit
- Tax advice on the company’s operations
Corporate and banking actions
- Changes to the company’s structure
- Transactions in shares and transfers of participation
- Opening and closing accounts
- Obtaining special licences
- Complex answers to the bank on compliance requests
The list of separate work is shown before the agreement is signed: you see the limit of the package before you come to us, not halfway through the year.
05 / The cost
What the cost of annual support depends on
The price is set not by “the size of the business” but by the compulsory volume of actions for the particular company.
The jurisdiction
The compulsory annual minimum and the filing rules differ several times over between countries.
Government and agent charges
The duties and the licensed agent’s tariffs are shown as a separate line at their actual values.
The reporting regime
A company with no operations and one actively trading need different amounts of bookkeeping and filing.
The mix of regular services
The address, the secretary, the coordination of reporting — the set is assembled for the company rather than sold whole.
The number of companies
Several structures are run on one calendar — that affects the volume of coordination.
The company’s state at the start
Missed renewals and filings call for a separate stage of putting things right before the regular cycle.
Bookkeeping and audit
The bookkeeping, the reporting and a compulsory audit are separate services with their own quotes.
Corporate and banking changes
A change of director, member or address, special licences and the bank’s requests are quoted by the work actually done.
After the preliminary check you receive the compulsory minimum for the company, the recommended scope of support, the list of separate work, the third-party costs, the payment calendar and a quote for the agreed period.
- / The handover
How we take a company over from another provider
Regular support begins only once the company’s standing has been checked and the file taken over.
- 01We obtain the company documents that exist
- 02We check the registration standing in the register
- 03We reconcile the registers and the corporate data
- 04We check the renewals and the compulsory filings
- 05We record the missed actions and their consequences
- 06We take over the archive and the history available
- 07Where needed we change the address, the agent or the contact details
- 08We agree the calendar and start the support
The time the handover takes depends on the previous provider. We restore missing documents through the registrar or the jurisdiction’s agent — that is separate work with its own quote.
06 / How we work
How the running work goes
Every stage ends with a defined result rather than “we have started”.
The review
We check the standing, the documents, the registers, the deadlines and the open obligations. The result: a map of the company’s present state.
3–5 days
The scope of the package and the agreement
We fix the regular work, the separate services, the third-party costs and the payment terms. The result: a clear scope of support.
2–3 days
Taking the file over
We obtain the documents and set up the working contacts, the calendar and the way information is exchanged. The result: the company is on our support.
depends on the previous provider
The annual cycle
We watch the agreed duties and give notice of the actions needed in advance. The result: the company is served to a calendar.
the whole year
The end of the period
We record the actions taken and draw up the plan for the next period. The result: a clear picture of the company and the next calendar.
once a year
07 / Preparation
What we will need from you
For an existing company, what already exists. For a new one, the inputs from which the compulsory minimum is assembled.
The constitutional documents
The certificate of incorporation, the charter in its current form and the corporate resolutions — originals or copies, whatever you have.
The registers and the latest accounts
The current registers of directors and members and the reporting filed for recent periods, or a note that none was filed.
The current provider and the correspondence
The contacts of the present agent or administrator and the notices and letters received from the registrar, the bank and the tax authority.
The activity and the accounts
What the company actually does, which banks it uses and what changes have happened over the last period.
Details of the people in the structure
Information about the directors, the members and the beneficial owners — for the registers, the bank and the refresh of the agent’s data.
For a new company, the inputs
The intended activity, the ownership structure, the jurisdiction chosen and the banking and reporting processes planned.
We can request some of the documents ourselves — from the previous provider, the agent or the registrar, on your instruction.
08 / Team
Who runs the support
A permanent set of roles for the company: administration, law, reporting, banking requests and the local agent — under one coordination.
Hanna BergerTrusts and Succession AdvisorThe jurisdiction’s reporting and tax duties
Robert HaasCorporate LawyerThe organs’ resolutions, the corporate documents and the register filings
Sofia MendesInvestment Migration ExpertThe calendar of duties and contact with the local agent
Eva LauriHead of OperationsAccounting, the secretary, the registered address- / The roles in the work
Who closes the company’s duties
A set of roles for the company under one coordination. We do not invent public specialists for these roles — we show the work they do.
Keeps the company calendar, the registers, the regular resolutions and the corporate archive.
Draws up the changes and checks the corporate documents and the jurisdiction’s requirements.
Prepares the documents and information for the bank’s requests and data refreshes.
Carries out the registration steps and filings in the company’s country of registration.
One contact answerable for the company: the deadlines, the statuses and the owner’s decisions.
- / A year in outline
What a year of support looks like
We do not publish clients’ matters even anonymised without the owner’s consent, so we show not a case but the cycle itself: it is the same for a new company and for one taken over.
What the cycle contains depends on the jurisdiction, the company’s activity and the package agreed.
09 / Questions
Answers to common questions
Corporate administration, registration support, control of the obligations to a calendar and dealing with the bank’s and the registrar’s requests to the agreed extent. The reporting and the audit are covered as control of deadlines and coordination; the bookkeeping and the filings themselves are added as a separate service. The exact scope for your company is fixed by the agreement before the work starts.
Yes, that is one of the two main scenarios. First we run a review: we check the registration standing, the documents, the registers, the renewals and the filings. On the results we show what has to be closed before the regular support begins, and only then take the file over.
We obtain the documents that exist, check the company’s standing, reconcile the registers and the corporate data, check the renewals and the compulsory filings, record what has been missed, take over the archive that is available, change the address, the agent or the contact details where needed and agree the calendar. The time it takes depends on the previous provider — we cannot promise that they will answer quickly.
Yes. In that case the work starts with a separate stage: we settle the list of missed actions and quote clearing them separately. The regular support begins once the company’s standing has been put right or a plan for restoring it has been agreed.
Yes. Each company gets its own calendar under the rules of its jurisdiction, but the coordination and the reporting on standing go through one contact answerable for it.
Not automatically. The basic support covers control of the reporting deadlines and coordination of those doing the work. The bookkeeping itself and the preparation and filing of the reporting are a separate service, which can be added to the package or kept in-house.
Only if it is chosen as part of it. If the address is already with another provider we support the company without it and allow for its renewal date in the calendar.
Reconstructing missed reporting, clearing fines and arrears, bookkeeping, the audit, tax advice, changes to the structure, transactions in shares, opening and closing accounts, special licences, complex answers to the bank, a winding-up and contested matters. The list is shown before the agreement is signed.
Each company has a calendar of obligations with the dates, the people answerable and the status. The notice goes out before the deadline falls — together with what is required of the owner: a resolution, a document or a payment.
Within the agreed scope of the service we prepare the corporate documents and information, refresh the data and coordinate the answer. Complex compliance requests — where the operations, the source of funds or the structure have to be gone through — are quoted as separate work.
We prepare the corporate resolutions, update the registers and, where the jurisdiction requires it, notify the registrar and inform the bank. Arranging the change itself is separate work with its own quote, while recording it in the registers and the calendar belongs to the support.
Yes. The procedure for termination and settlement is fixed by the agreement. The company’s documents and the corporate archive are handed to you or to a new provider — documents are never held back.
The calendar of obligations for the company, the corporate resolutions and updated registers, confirmations of the renewals and filings made, copies of the official correspondence received and a report at the end of the period.
On every event in the calendar — before the deadline falls and after it is closed — and at your request at any time. At the end of the period a general report with a plan for the next year is drawn up.
INITIAL ASSESSMENT
Tell us what outcome your family needs
We will design a solution for your case, choose the country and the right status, and take the whole process through to the result.
